Tuesday, June 8, 2010

Event planning: "The right information to the right people at the right time"

Everyone that does campus ministry does event planning.

Small groups, socials, leadership meetings, retreats, conferences, summer projects...all of them require us to plan for a multiple-person event with a start time, a stop time, and an event between the two. Right?

My fellow Ops director (that I mentioned in my post last Friday) is an experienced event planner. One of the things he said he enjoyed about producing events was getting "the right information to the right people at the right time". I like that. 

Having produced and attended a lot of ministry events, combining those three things can be difficult. Ever shown up at an event, found something out, and thought "I wish I would have known that before I got here!"? Me, too. Of course, I've also shown up at events that I planned myself and thought the same thing!

So I've got an event coming up next month that is taking a little planning and coordinating. What needs to be known? By whom? When? Amazing how many details pop out of those three questions. Think about those three the next time you're planning an event.

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